Band 3 Revalidation & Trainee Events Administrator
A leading organisation based in Belfast, who provide training within the Health and Social Care Setting, are currently seeking an Administrator to join their team.
This is a full–time, Temporary position for initially 6 months – with an immediate start.
Working hours: Monday – Thursday: 9am – 5pm and Fridays: 8.30am – 4.30pm (37.5 hours per week)
With an hourly rate of GBP11.11 per hour
Job Role:
You will be responsible for providing administrative support within the team.
Essential Criteria:
5 GCSE's (including GCSE English Language and GCSE Maths, Grades A – C) OR equivalent qualification to demonstrate literacy and numeracy OR Higher Qualification OR 18 months relevant experience.1 year's experience within the last 3 years of working with Microsoft Office, this is to include Excel and WordExcellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.Ability to manage and prioritise a busy workload.Ability to work in a fast paced, working environment – working as part of a team as well as on your own initiative to ensure that performance targets and objectives are met. Desirable Criteria:
Minute taking Main Duties and Responsibilities:
Provide high quality routine administrative support to individual departments ensuring the effective operation of systems and procedures. This may include, but is not limited to, using email, telephone, and face–to–face contact as methods of communication.Assist in the administration and implementation of administrative systems within the departments.Gather, collate, and process documents and information as required.Manage the administration of the office ensuring a continual high standard of service is provided to all staff, customers, members of the public and suppliers.To act as the first point of contact in respect of telephone, email, and face to face enquiries to the relevant department and provide advice where appropriate.Effectively prepare reports, documents, and proposals for senior staff within the department as well as supplying advice and assistance as required.Provide high level service to all stakeholders and maintain good working relationships with specific stakeholders.Attend and take notes/minutes/action points at meetings as required of the role.Continually seek to improve the service delivered within the department by committing to attend personal development training, demonstrating a team work ethic, and embracing change.Support the Management Team, and to undertake any other duties as directed by the Manager.Create and maintain effective links with staff at all levels, internal and external, locally, and nationally.Ensure all department information is stored and destroyed in accordance with the Records Management & Disposal Policy.identify required levels of stocks of equipment and supplies.Maintain daily contact with line manager and team.