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Resource Administrator
Description : 02 Mar, 2023
The Resource Administrator will provide administrative support and assistance to the Resourcing Manager.
The right candidates for this role MUST have the eligibility to work in the UK as we are unable to work sponsor.
Responsibilities:
Recruitment Support:
* Create contractor and staff folders
* Manage and file documentation relating to the hiring of all staff and contractors
* Format candidate and staff cv's using the OSL CV format template
* Save and update candidate and staff cv's on the server
* Write Short Form Quotations for clients using the relevant OSL template
* Process and acknowledge Purchase Orders where necessary
* Support with references, contracts, and Insurances
* Arrange and carry out inductions for all new starters. if there is a need for software, order from the supplier
* Arrange Office 365 Business Premium accounts, email, and inclusion in email groups
* Populate and update the contractor information spreadsheets
* Coordinate and facilitate the Induction Process for all new starters
* Liaise with our external IT provider to ensure all new starter IT equipment and set up pleted in good time
* Creating job ads and posting on LinkedIn
Front Desk Duties:
* Meet and greet clients and visitors and arrange refreshments where required
* Answer and screen calls. Transfer calls to the appropriate member of staff
* Take and relay messages, record enquiries and maintain movement sheets of all OSL personnel
* Perform general clerical duties including the distribution of ing and outgoing mail
* Select and purchase office consumables and equipment and arrange maintenance of faulty office equipment
* Prepare meeting rooms and keep them ready for use
* Book offsite meeting facilities
* Set up and coordinate meetings
* Book travel and modation arrangements
* Book training courses
* Type up meeting minutes and distribute
* Distribute and collection of VDU assessments
* Point of contact for cleaners and other contractors
* Provide administrative support to Projects as required
* Monitor service renewal dates and book maintenance visits for office services and equipment
Skills Required:
Good knowledge of Microsoft Office packages (Word, Excel, PowerPoint, etc.)
Good numerical skills and understanding
municator
Strong organisational and prioritisation skills
Keen team player
Benefits:
Hybrid working
Flexible working hours
Casual dress
Company Pension
Flexitime
Free parking
On-site parking
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