Corporate Secretary
Description : 10 Mar, 2023
Secretary
Amy client is a leading firm based in Belfast, who are currently seeking an experienced Secretary to join their team.
This is a Full–Time, Permanent position.
Salary: Dependent on experience
Job Purpose:
You will be responsible for providing full secretarial support to the practice.
Essential Criteria:
• Previous Secretarial/Administration experience within a similar role.• Advanced PC skills including Outlook, Word, Excel and PowerPoint.• A working knowledge of SAP and CRM systems or a similar database system would be a definite advantage but not essential as training will be provided.• Excellent IT skills and fast typing skills.• Fast typing skills with a high degree of accuracy.• Excellent communication skills, with the ability to communicate with stakeholders at all levels.• Ability to manage and prioritise a busy workload – while adhering to deadlines.• Ability to work on your own initiative as well as part of a team.
Main Duties and Responsibilities:
• Providing full secretarial support to the practice.• Managing the tax associate training/leave schedules, assisting with induction and organising social events.• Proactive management of the Partner diaries.• Screen calls, taking detailed messages and handling queries.• Coordinate meetings (in–person and hybrid), conference calls, travel arrangements (domestic and international), business lunches and dinners.• Inputting timesheets and processing expense claims for the Partner/Director group.• Coding of invoices and generating client fees.• Create PowerPoint charts, spreadsheets and carry out monthly/weekly reporting.• Filing – electronic and paper filing timesheets – weekly, month and quarter end reminders and ensure that the Department meets the timesheet deadlines.• Stationery – order and maintain stock levels in tax department.• General office duties (incoming and outgoing post, photocopying, archiving etc.).• Liaise and work with secretaries in other departments – actively share knowledge.• Provide cover for other secretaries in their absence (including reception cover when required)• Assist with any other ad–hoc projects and duties as appropriate.
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