You will enjoy the professional challenge of supporting a small yet integral Commercial Team within our global mail, fulfilment, distribution, subscription and eCommerce business. As Commercial Administrative Assistant you will be accountable for ensuring invoices are paid and accurate mentary is up to date, whilst challenging suppliers around value, and enhance value through benchmarking and cost analysis. Simultaneously your extensive Excel knowledge will allow you to cleanse data for the provision of accurate reports for both internal and external customers and the calculation of fees.
This role specification is non-exhaustive and will adapt to the changing requirements of the business.
PRINCIPAL RESPONSIBILITIES
- Create new services and assist with supplier rates administration on Pathfinder and keep a record of rate changes
- Produce Worldware files for Operations
- Checking supplier invoices against despatch dockets for cost, numerical accuracy and reconciling invoices onto Pathfinder
- Raising purchase orders, invoice queries municate invoice discrepancies to suppliers, agree credit notes when appropriate
- Create new services and update supplier rates on eCommerce management system
- Liaising with Operations team and other departments re. various invoice and customer queries
- Produce USPS monthly invoices
- Produce monthly invoices as well as generations of subsequent reports
- Submitting all reconciling invoices to Accounts within the given timelines
- Prepare monthly provision cost reports - MS Excel based
- Update USPS Statement of Ownership yearly
- Assist with updating An Post Parcels flight schedules and OE changes
- Assist with the management of the transit queries log and investigate poor performance
PERSON SPECIFICATION
Key Skills
- Ability to work in a fast-paced environment
- Ability to work to tight deadlines and stay calm under pressure
- Understanding of the importance of teamwork and collaboration
Knowledge and Experience
- Ability to generate monthly reports
- Proven ability to work with suppliers and other departments
- Understanding of wider impact of decisions
Personal Attributes
- Confident self-starter with a pro-active and 'can do' attitude
- Able to work to tight deadlines
- Thorough and conscientious
- Supportive Team Worker
- Accepts a challenge with self-motivation and the ability to work on own initiative
- munication skills, combined and strong work ethic
- Attention to detail
Qualifications
Essential
- Analytical mindset
- Excellent | demonstrable numeric abilities
- Highly proficient user of MS Excel
- Good knowledge of MS Office
Desirable
- Graduate with mathematics or economics discipline
SCOPE
Normal hours will be 09:00 hrs to 17:30 hrs Monday to Friday, with 1 hour for lunch
LOCATION
This position is located at our Head Office in Hatfield, Hertfordshire. Hybrid working is available pletion of role training requirements.